Custom Forms
Build inspection checklists that match your workflow exactly
Create digital forms that reflect exactly how your team works in the field. Geocadra's form builder lets you design inspection checklists with dropdown menus, checkboxes, numeric inputs, photo requirements, digital signatures, and more—all automatically linked to the map features they describe. No coding required, no compromise on functionality, and no forcing your workflow to fit a generic template.
The Challenge with Generic Form Solutions
Generic field data collection apps force you to adapt your workflow to their limitations. You end up with forms that don't quite match your inspection requirements, fields in the wrong order, missing options in dropdown lists, and no way to enforce the business rules that ensure data quality. Paper forms have the opposite problem—they can capture anything, but lead to data entry errors, illegible handwriting, inconsistent terminology, and hours of manual digitisation. Neither approach gives you the structured, validated data you need for analysis and reporting.
How Geocadra Solves This
Geocadra's drag-and-drop form builder puts you in complete control. Add text fields, numbers, dates, dropdowns, checkboxes, photo captures, and signatures. Set fields as required or optional. Add conditional logic so fields appear only when relevant—show 'damage description' only when condition is marked as 'poor'. Create once in the web dashboard, deploy instantly to your entire team. Update forms at any time, and changes propagate to all devices automatically. The result is consistent, validated data that matches your exact requirements.
Match your exact inspection requirements
Conditional logic shows relevant fields only
Same form for every team member
Required fields prevent incomplete data
Deploy and update forms across all devices instantly
Forms attach directly to map features
How It Works
Design Your Form
Use the web-based form builder to design your inspection checklist. Drag fields from the palette—text, numbers, dropdowns, checkboxes, photos, signatures, dates, and more. Arrange them in the order that makes sense for your inspection workflow.
Configure Field Options
For each field, set options like required/optional, default values, dropdown choices, min/max values for numbers, and validation rules. Add help text to guide field workers on what information to enter.
Add Conditional Logic
Create rules that show or hide fields based on previous answers. For example, show a 'repair urgency' field only when condition is rated below 'good', or display specific follow-up questions based on the type of asset being inspected.
Deploy to Your Team
Assign the form to a project and it becomes instantly available to all team members with access to that project. No app updates required—forms sync automatically when the app connects.
Update Anytime
Need to add a field, change dropdown options, or adjust validation rules? Make changes in the form builder and they deploy immediately. In-progress inspections continue with the version they started; new inspections use the updated form.
Common Use Cases
Asset Condition Inspections
Build comprehensive condition assessment forms with rating scales, defect categorisation, required photo documentation for specific conditions, and follow-up action recommendations. Conditional logic ensures inspectors only see fields relevant to what they're actually observing.
Asset Inventory Collection
Create forms to capture asset attributes during inventory surveys—manufacturer, model, installation date, serial numbers, dimensions, and technical specifications. Dropdown lists ensure consistent terminology across all entries.
Regulatory Compliance Checks
Design checklists that mirror regulatory requirements exactly. Required fields ensure nothing gets skipped. Photo evidence fields document compliance. Digital signatures capture inspector certification.
Maintenance Work Orders
Build forms that capture work performed, materials used, time spent, and before/after photos. Link completed work orders to the assets they reference, creating a complete maintenance history.
Frequently Asked Questions
What field types are available?
Geocadra supports text (single and multi-line), numbers (integer and decimal), dates and times, dropdowns (single and multi-select), checkboxes, radio buttons, photo capture, file attachments, digital signatures, calculated fields, and barcode/QR scanning. Each field type has configuration options specific to its function.
How does conditional logic work?
You can create show/hide rules based on previous field values. For example: 'Show field X when field Y equals Z'. Multiple conditions can be combined with AND/OR logic. This keeps forms clean and relevant—inspectors only see fields that apply to their current situation.
Are there form templates to start from?
Yes, Geocadra includes industry-standard templates for common inspections—utility pole assessment, tree inventory, property condition, and more. Templates can be used as-is or customised to your specific requirements. You can also save your own forms as templates for reuse.
What happens to existing data when I update a form?
Form versions are tracked automatically. Data collected with an older version retains its original structure. Exports include version information so you can identify which form version was used. This ensures data integrity while allowing continuous form improvement.
Explore More Features
See everything on the map
Points, lines, polygons—all your client's assets visualized instantly. No more imagining where things are from spreadsheet coordinates.
Built for multi-client work
Switch between clients instantly. Keep projects, forms, and data completely separate. Deliver to each client in their preferred format.
Speak every format
GeoJSON, Shapefile, DXF, CSV, KML—bring data from any source. Take over client datasets without conversion headaches.